If you are using Xero, once you have lodged your BAS either through Xero or through the ATO “finalising” your BAS will ensure any changes are brought forward to the current BAS you are working on. Saving time and confusion when there are mutual users.
The ATO allows you to make claims for previous periods on your current Activity Statement. If a transaction was added after the relevant Activity Statement was finalised, Xero adds it to the current Activity Statement as an unfiled amount. For example, if the Activity Statement for January has already been finalised and you’ve just entered an invoice dated 10 January, Xero will add this transaction to the next Activity Statement as an unfiled amount.
Unfiled amounts are also added when you edit, void or delete transactions included in a previous statement.
If Xero is able to check for unfiled amounts, the Activity Statement will display the message ‘unfiled amounts is on for this statement’. To see if any unfiled amounts have been included, check the transactions by tax rate or transactions by BAS field reports, where they show separately from the other transactions.
You can exclude unfiled amounts by clicking the toggle switch next to the message ‘unfiled amounts is on for this statement’. The message will change to unfiled amounts have been turned off for this statement, and any unfiled amounts removed from the statement figures and transaction reports. When the Activity Statement is finalised, the history section will show that unfiled amounts were turned off, and by which user.
Note that:
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- Turning off unfiled amounts applies only to the current statement, and doesn’t turn it off for all statements.
- If unfiled amounts are turned off and the statement finalised, the unfiled amounts are removed permanently and won’t show on future statements.
- Unfiled amounts can only be turned off at the statement level, you can’t exclude specific transactions only.
- You can manually adjust 1A, 1B and the G labels whether the unfiled amounts are on or off.
For more tips, please contact our bookkeeping team on 9321 2111.
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